For Suppliers & Subcontractors

 

Invoicing

Presenting your invoice

Thank you for fulfilling your contract with Ballast Nedam. Invoices can only be presented digitally. You can present them in an XML format or as a PDF by email.

  • XML invoicing
    Ballast Nedam accepts the following standards: S@les in de Bouw 2.0, INSBOU003, INSBOU004 and UBL 2.0.
    With XML invoicing, you present your invoice details in a set XML format, together with one PDF file of the invoice including any attachments. Ballast Nedam accepts the following XML standards: S@les in de Bouw 2.0, INSBOU003, INSBOU004 and UBL 2.0. Do you have any questions about electronic (XML) invoices? Send an email to rcinfo@ballast-nedam.nl, and we will then contact you to set up XML invoicing.
  • Email invoicing
    Every Ballast Nedam business unit has a specific email address to which PDF invoices can be emailed (invoice-…-..@ballast-nedam.nl).  For each invoice you should create one PDF file to which any attachments have also been added. You can, however, send multiple invoices (i.e. multiple PDF files) in one email. The Company List for Invoicing contains a comprehensive list of Ballast Nedam companies and their email addresses.
  • Checking
    Consult the Terms and Conditions for Invoicing to check whether your invoice meets the requirements set. If information is incorrect or missing, this may mean that your invoice cannot be processed, which will delay payment. Are you unsure about your invoice, or are you missing information? Contact the Ballast Nedam employee who placed the order with you.
Tracking the status of your invoice

On the invoice status page you can view the status of your invoice at any time. To check the status of an invoice, you will need the invoice number, invoice date and invoice amount.

Frequently asked questions

Q: When will my invoice be paid?

A: Your invoice will be paid when your delivery/performance has been approved and the due date has been reached. The due date is your invoice date plus the number of days that you have agreed with Ballast Nedam as the payment term. You can check the status of the payment on the invoice status page.

Q: Why can I not find my invoice on the invoice status page?

A: Have you checked whether you have entered all the details correctly? If you cannot see your invoice despite inputting the information accurately, contact the Financial Services Centre (Centrum Financiële Diensten, CFD). The CFD can be reached by email (cfd@ballast-nedam.nl) or by phone on workdays between 8 a.m. and 12.30 p.m. (+31 (0)30-285 34 00).

Q: Where can I obtain a purchase order / receipt number?

A: You can obtain the purchase order / receipt number from the Ballast Nedam employee who placed the order with you.

Q: What is the billing address?

A: Invoices can only be presented digitally. You can present them in an XML format or as a PDF by email. Every Ballast Nedam business unit has a specific email address to which invoices can be sent (invoice-…-..@ballast-nedam.nl). The Company List for Invoicing contains a comprehensive list of Ballast Nedam companies and their email addresses.

Q: Whom can I contact with questions about my invoice?

A: On the invoice status page you can view the status of your invoice at any time. You can also pose questions directly to the Ballast Nedam employee who placed the order with you. If, despite this, you do not receive an answer to your question, contact the Financial Services Centre (Centrum Financiële Diensten, CFD). The CFD can be reached by email (cfd@ballast-nedam.nl) or by phone on workdays between 8 a.m. and 12.30 p.m. (+31 (0)30-285 34 00).

Related documents

Company list for invoicing
Terms and Conditions for Invoicing

Purchasing

General

The Purchasing (Inkoop) department manages the national and regional agreements entered into centrally by Ballast Nedam. Most of these are framework agreements for products and services that are needed by almost every project. The Purchasing department also provides business units without their own purchasing staff with support for entering into agreements.

Compliance screening

The vast majority of Ballast Nedam’s suppliers and subcontractors are entered in a Central Supplier Database (Centraal Leveranciers Bestand). These companies are screened periodically. This screening includes an integrity check using open sources, which considers all relevant information over the past five years, both in the Netherlands and abroad. The screening is conducted by an external party. In addition to screenings performed at regular intervals, the procedure also provides for the option of interim screenings. More information about compliance can be found on the Corporate Governance page.

Related documents

General Purchasing and Subcontracting Terms and Conditions
Code of Conduct for Subcontractors and Suppliers

Generic Gate Instruction

Ballast Nedam stands for a safe working environment for all construction site employees. For this we have committed us ourselves via the "Governance Code in the Construction Industry" to the national introduction of Generic Gate Instruction (GPI). This was implemented for all Ballast Nedam's projects on 1 April.

All employees working on a Ballast Nedam construction site must have obtained of the "Generic Gate Instruction" certificate. If this is not the case, an employee will receive an official warning with the summation to arrange this within 2 weeks. If this fails, this employee will be denied access to the construction site.

The projects of Ballast Nedam Industriebouw are an exception to this. For these projects, location-specific gate instructions / training courses are made mandatory by our clients.

This means that your organization must register at the website: https://gpi.explainsafe.nl. Your employees can obtain the required certificate via this site. The annual costs associated with this are for the account of your own organization.

From 1 April all employees working on a Ballast Nedam construction project will be checked to see whether they are in possession of a valid GPI certificate.

The GPI is being rolled out nationwide by, in addition to Ballast Nedam, several large contractors; Namely, BAM, Volker Wessels, TBI, Dura Vermeer, Heijmans and Strukton. The initiative is also supported by the commissioning parties ProRail and Rijkswaterstaat.

Ballast Nedam stands for safe working for the entire construction industry and through this GPI we think we can make a step forward.

Related documents

Clarification GPI (in Dutch)

More information

If you have any questions or want to receive more information, you can visit the following websites: